Job Description: Company Secretary
Position Overview
The Company Secretary ensures the organization’s compliance with statutory and regulatory requirements, supports the board in governance, and oversees specialized areas such as POSH management and CSR activities. This role is critical for maintaining transparency, ethical practices, and stakeholder trust in a limited company structure.
Key Responsibilities
1. Governance & Compliance
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Ensure compliance with the Companies Act, RBI regulations, and other statutory requirements.
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Maintain statutory registers, records, and filings with regulatory authorities.
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Draft, review, and file board resolutions, annual returns, and other legal documents.
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Advise the board on corporate governance best practices.
2. Board & Committee Support
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Organize board and committee meetings, prepare agendas, and circulate papers.
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Record and maintain minutes of meetings.
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Facilitate communication between directors, shareholders, and regulators.
3. POSH Management
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Act as the custodian of the company’s POSH policy.
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Ensure constitution and effective functioning of the Internal Complaints Committee (ICC).
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Conduct awareness sessions and training programs for employees.
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Monitor compliance with POSH Act requirements and report to the board.
4. CSR Activities
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Coordinate CSR initiatives in line with statutory obligations under the Companies Act.
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Ensure CSR policy formulation, approval, and implementation.
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Monitor CSR project execution, impact assessment, and reporting.
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File CSR disclosures and reports with regulatory authorities.
5. Corporate Administration
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Manage share issuance, transfers, and dividend distribution.
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Oversee disclosures, annual reports, and shareholder communications.
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Support risk management and ethical business practices.
6. Additional Responsibilities
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Perform any other tasks or responsibilities as may be reasonably assigned by management during the course of employment, ensuring flexibility and commitment to organizational needs.
Skills & Qualifications
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Professional qualification: Company Secretary (Member of ICSI ).
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Strong knowledge of corporate law, governance, and compliance frameworks.
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Experience in POSH management and CSR activities.
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Excellent organizational, communication, and leadership skills.
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Ability to handle confidential information with discretion.
Desired Attributes
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Integrity and ethical judgment.
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Strategic thinking with problem-solving ability.
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Attention to detail and accuracy.
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Ability to work under pressure and meet deadlines.

【MUST】Graduate

【WANT】