Job Title: Consultant (Service Agreement) Location: Chennai (Primary) Additional Responsibility: Bengaluru Office Coordination Industry: Japanese Multinational Company CTC - 70-80K per month Position Overview We are seeking a proactive, detail-oriented and service-minded Office & Administrative Support Candidate to manage administrative operations for our Chennai office Bengaluru office. As we are a Japanese MNC, the role requires close coordination with expatriates (Expats), ensuring seamless compliance, documentation, accommodation arrangements and daily operational support. The ideal candidate must possess a positive attitude, high integrity, strong coordination skills and fluency in the local language (Tamil; Kannada knowledge is an advantage). Key Responsibilities 1. E-FRRO & Visa Compliance Support • Manage E-FRRO formalities including appointment preparation and documentation. • Coordinate visa arrival documentation. Ensure government compliance and timely issuance of FRRO certificates. 2. Expat Accommodation & Apartment Coordination • Search and shortlist apartments; coordinate with brokers. • Verify rental agreements, ownership documents, and legal approvals. • Facilitate agreement signing and ensure proper documentation filing. • Oversee maintenance and AMC schedules for expat residences. 3. Vendor & Payment Coordination • Track vendor bills and payment status. • Maintain control sheets for rent, maintenance and recurring expenses. • Coordinate with finance for approvals and reconciliations. • Follow up on vendor payment execution. 4. Office Assets & Maintenance Management • Maintain asset registers and conduct physical verification. • Coordinate general cleaning and staff welfare arrangements. • Manage AMCs and periodic service schedules. • Oversee locker room quarterly checks and warehouse stock audits. 5. Travel & Logistics Coordination • Arrange car rentals, guest transportation and airport transfers. • Coordinate flight bookings and travel logistics. • Monitor fuel consumption, driver license validity and vehicle logs. • Process fuel and gasoline expense reconciliations. 6. Contract & Legal Documentation • Manage office and residential lease agreements and renewals. • Ensure GST and statutory compliance documentation. • Prepare internal documentation for approvals and signatures. 7. Compliance & Regulatory Support • Support monthly labor law filings and returns. • Coordinate professional tax payments (half-yearly for employees and employer contributions). • Track insurance renewals for assets and vehicles. • Maintain records for audits and internal compliance. 8. Contract Staff Management • Prepare attendance sheets and monitor overtime. • Verify contract worker bills and process payments. • Support contract amendments and renewals. 9. Administrative Coordination • Arrange and coordinate monthly staff meetings • Maintain stationery inventory and ID card records • Track courier services and driver logs • Process miscellaneous recurring expenses Candidate Requirements • Bachelor’s degree in administration, Commerce, or related field • 5-10 years of experience in administration (preferably in an MNC environment) • Experience handling expat coordination and government compliance preferred • Fluency in Tamil (mandatory); Kannada preferred • Basic IT troubleshooting knowledge • Strong coordination and follow-up skills • Positive attitude and service-oriented mindset Key Competencies • Multitasking and organizational skills • Cross-functional coordination • Vendor management • Compliance awareness • Professional communication skills

Bachelor’s degree in administration, Commerce, or related field