• Co-ordinate with the Board of Directors, Top Management and shareholders
• Report to the chairman/Managing Director and often liaise with board members
• Organize, prepare agendas, hold Board Meetings, Committee Meetings, shareholders meetings and record minutes
• Supporting the Chairman/Managing Director
• Maintain Statutory Books and Registrars
• Ensure documentary requirements as per Companies Act
• Be a linking factor for management, directors, shareholders, and regulatory authorities
• Disclosure and reporting: Responsible for filing, registering any document including forms, returns and applications to the Ministry of Corporate Affairs and other statutory authorities by and on behalf of the company as an authorized representative
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders

• Litigation Management for the Civil matters filed by the Company and filed against the Company

• Follow-up on actions from meetings of the Board and Committees.

• Liaise with external advisers, such as lawyers and auditors

• SPOC for the Internal Control Audits to be conducted by the Parent Company (Tokai Rika Japan) such as J-Sox, Self Assessment audit for the internal control on Financial Reporting.

• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
• Ensure proper compliance and execution of contracts and agreements
• Specialized services as required by the directors
• Proper drafting and execution of agreements, contracts, and resolutions

Company Secretary